PRIVACY POLICY

Odyssey Talent respects your privacy and is committed to protecting your personal information.

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This Privacy Policy explains how we collect, use, store and share personal information when you:

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• visit our website;

• contact us or request a proposal;

• enquire about our services;

• become a client or business contact;

• apply to join our talent roster;

• work with us as a model, performer or event professional; or

• interact with our emails, social-media accounts or marketing.

ODYSSEY TALENT LTD, trading as Odyssey Talent, is the data controller responsible for the personal information described in this policy.

Company number: 13603044
Registered office: Silverstream House, 45 Fitzroy Street, London, England, W1T 6EB
Email: hello@odysseytalent.co.uk
Telephone: 07478 674223

In this policy, “Odyssey”, “Odyssey Talent”, “we”, “us” and “our” refer to the legal entity identified above.

The information we collect depends on how you interact with us.

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Website and contact enquiries

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We may collect:

• your name;

• company and job title;

• email address;

• telephone number;

• event or project information;

• locations, dates and working schedules;

• services required;

• budget information;

• messages and correspondence;

• files, briefs or moodboards you upload; and

• your communication preferences.

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Client and project information

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When discussing or delivering a project, we may collect:

• business contact details;

• contracts, quotations and booking information;

• billing and payment information;

• venue and event details;

• project correspondence;

• feedback and complaint information; and

• records necessary to manage the assignment.

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Talent and roster applications

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If you apply to join Odyssey or work through us, we may collect:

• your name and contact information;

• date of birth or age range;

• location and availability;

• measurements, appearance and casting information;

• photographs, videos, showreels and portfolio links;

• employment and performance experience;

• languages, skills and qualifications;

• social-media or professional profile links;

• travel and work eligibility;

• rates and payment details;

• emergency contact information;

• contracts and booking history; and

• feedback relating to assignments.

Please only provide information that is relevant to your application or work with Odyssey.

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Special-category information

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In limited circumstances, we may need information concerning health, disabilities, accessibility requirements, ethnicity or other characteristics protected by data-protection law.

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We will only collect this information when it is necessary, when you have chosen to provide it and when we have a valid legal basis to use it. Where required, we will ask for your explicit consent.

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We do not require applicants to provide sensitive information that is irrelevant to a casting or legal requirement.

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Technical and website information

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When you visit our website, we or our technology providers may collect:

• IP address;

• browser and device information;

• approximate location;

• pages viewed;

• referral source;

• visit dates and times;

• cookie identifiers;

• form interactions; and

• website performance and security information.

Non-essential analytics and marketing technologies should only be activated in accordance with your cookie choices.

We collect personal information:

• directly from you;

• through website and proposal forms;

• through talent applications;

• through email, telephone and social media;

• during client or project discussions;

• from agencies, production partners or clients;

• from publicly available professional profiles;

• through referrals; and

• automatically through cookies and website technologies.

If another person provides your information to us, they must be authorised to do so.

Responding to enquiries
We use your information to respond to questions, understand proposed projects and prepare relevant recommendations or proposals.

Legal basis: taking steps at your request before entering into a contract and our legitimate interest in responding to business enquiries.

Managing client projects
We use information to prepare quotations, confirm bookings, communicate with project contacts, arrange talent and deliver agreed services.

Legal basis: performance of a contract, taking pre-contractual steps and our legitimate interests in managing client relationships.

Assessing talent applications
We use application information to assess suitability for our roster and relevant opportunities.

Legal basis: taking steps before entering into a contract and our legitimate interest in maintaining a suitable professional talent network.

Casting and booking talent
We use information to identify suitable candidates, create shortlists, coordinate availability and manage confirmed assignments.

Legal basis: performance of a contract, taking pre-contractual steps and our legitimate interests in operating our casting and booking services.

Sharing talent profiles with clients
Where relevant, we may share selected photographs, experience, measurements, skills, location and other casting information with clients or agencies considering talent for a project.

We will not share unrelated personal information. Contact and financial details will not normally be included in client casting materials.

Legal basis: performance of a contract, taking pre-contractual steps and our legitimate interests in delivering casting services.

Payments and administration
We use information to issue invoices, process payments, maintain financial records and meet accounting or tax obligations.

Legal basis: performance of a contract and compliance with legal obligations.

Marketing
With your permission, or where otherwise permitted by law, we may send information about Odyssey services, opportunities, news or events.

You can unsubscribe at any time by using the link in an email or contacting us.

Legal basis: consent or our legitimate interests where direct marketing is legally permitted.

Website operation and improvement
We use technical information to operate, secure, understand and improve the website.
Legal basis: our legitimate interests in maintaining an effective and secure website. Where non-essential cookies are used, we rely on your consent.

Legal and security purposes
We may use information to prevent fraud, protect people and property, manage disputes, establish legal claims or respond to lawful requests.
Legal basis: legal obligations and our legitimate interests in protecting our business and others.

Where necessary, we may share information with:

• clients and agencies considering talent for a project;

• production companies and event organisers;

• venues and on-site project partners;

• travel or accommodation providers;

• website, hosting and form providers, including Wix;

• email, cloud-storage and communications providers;

• CRM and project-management providers;

• accounting and payment providers;

• identity, eligibility or background-check providers where legally justified;

• photographers and content-production partners;

• legal, accounting and insurance advisers;

• regulators, law-enforcement bodies or courts; and

• a prospective purchaser if our business is sold or reorganised.

Providers acting on our behalf may only use personal information to deliver the agreed service and must protect it appropriately.

We do not sell personal information.

Where agreed, we may use photographs, videos or project content to:

• promote talent;

• prepare client casting materials;

• display selected work;

• market Odyssey services; or

• publish content on our website and social-media channels.

Usage will be subject to the relevant agreement, permission, release or other lawful basis. We will not assume that every image submitted for a casting application may be used for general marketing.

Our services are not directed at children browsing independently.

We may work with young performers or models where legally permitted. Where an applicant is under 18, we require involvement and authorisation from a parent or legal guardian.

Additional licensing, chaperoning, safeguarding and working-time requirements may apply before a minor can be considered for or engaged in work.

Our website may use cookies and similar technologies to:

• keep the website functioning;

• maintain security;

• remember preferences;

• understand website performance; and

• measure or support marketing activity.

Essential cookies may operate without consent where legally permitted. Analytics, advertising and other non-essential cookies should only be used after you make the relevant choice.

You can review or change your preferences using the website’s cookie settings.

We use reasonable organisational and technical safeguards designed to protect personal information against loss, misuse, unauthorised access, alteration or disclosure.

Access is limited to people and providers who need the information for legitimate business purposes.

No online system is completely secure. If we become aware of a personal-data breach, we will assess it and notify affected individuals or regulators where required.

Depending on the circumstances, you may have the right to:

• request access to your personal information;

• ask us to correct inaccurate information;

• ask us to erase information;

• restrict how information is used;

• object to certain uses, including direct marketing;

• receive certain information in a portable format;

• withdraw consent at any time; and

• complain to a data-protection regulator.

These rights are not absolute and legal exemptions may apply. The ICO provides guidance on accessing your information and correcting inaccurate information.

To exercise a right, email hello@odysseytalent.co.uk. We may need to verify your identity before acting on the request.

You can ask us to stop sending marketing communications at any time by:

• selecting the unsubscribe link in a marketing email; or

• emailing hello@odysseytalent.co.uk.

This will not prevent us from sending essential messages connected with an enquiry, booking, contract or active project.

Our website may link to social-media platforms or third-party websites.

We do not control those services and are not responsible for their privacy practices. Please review their privacy notices before providing personal information.

We may update this Privacy Policy to reflect changes to our services, technology or legal obligations.

The latest version will be published on this page with its updated date.

For privacy questions or requests, contact:

Odyssey Talent
ODYSSEY TALENT LTD
Silverstream House, 45 Fitzroy Street, London, England, W1T 6EB
hello@odysseytalent.co.uk
0204 5691 003